REFUND/CANCELLATION POLICY:
A valid credit card or debit card is required to guarantee and pay for your D.Art Xperience reservation.  A deposit of $75.00 must be paid when booking.  The balance for your event must be paid in full 24 hours before your event date.  Additional late fee will be applied if the balance is not paid on time (please contact us for special circumstances).  There will be a $50 cancellation fee for all parties or events canceled after payment is received. All deposits are non-refundable, but ARE transferable to a later date.

D.Art Xperience will make every effort to postpone your event, with no penalty to another date should cancellation be necessary.

PRIVACY POLICY:
D.Art Xperience is committed to protecting your privacy. We use the information we collect on the site to make bookings with D.Art Xperience as simple as possible and to enhance your overall experience. We do not sell, trade, or rent your personal information to others.

TRAVEL/FUEL SURCHARGE:
A Travel/Fuel surcharge will be applied for all locations.

BAD WEATHER:
D.Art Xperience trailer was designed for all types of weather conditions. The studio is insulated and climate controlled with both heat and air conditioning. There may be occasions when the weather does not want to cooperate with your scheduled party.  Light rain is not terms for cancellation or rescheduling.  Gaming will still continue inside the trailer.  Since we are in the New Orleans Area, If FLASH FLOODS, TROPICAL STORMS or HURRICANES are in the forecast,  YOU MUST reschedule your event.  In the event of other severe weather (lightning, very high winds, flooding and/or extremely heavy rains, snow or ice) we may (and reserve the right to) reschedule your service to guarantee the safety of you, your guests, our staff and equipment. If the threat of these storms threatens your party and you are aware in advance (pending or anticipated snow storm, tropical storm or hurricane) please contact us to begin the rescheduling process.

SUPERVISED CHILDREN:

Children under 5 are NOT allowed in the Gaming Theatre.

Most of our games are age appropriate for gamers 5 and up.  Younger gamers can participate outside the Game studio with Parent Supervision.  They cannot be left unattended on our chairs to game on their own.  This is for the safety of little ones.  We cannot supervise them or protect them from falling off of chairs, crawling under the Trailer or going into the street as we are monitoring other gamers inside and out. 

Please discuss this with all parents coming to to your event.  We will not argue with any of your guests about this; we will simply ask them leave the gaming theater.

We RESERVE the right to refuse gaming to any non-cooperative guests or shut down the party if necessary with NO REFUND.

You must agree to this policy for your booking to be accepted.

FOOD/DRINK:
D.Art Xperience does not allow any food or drinks inside the video game studio. Please have your guests consume them outside of the game studio.

ALCOHOL/DRUGS:
You may serve alcohol at a D.Art Xperience event or party; however, we may require an on-site security surcharge and/or security deposit when alcohol is being served. We may and reserve the right to refuse, cancel or cut short any party or booking when alcohol is being served. Drugs of any sort will not be tolerated in or around theD.Art Xperience equipment. Any observed use of illegal narcotics or legal narcotics used in an illegal manner will result in the termination of the party immediately.

REFUSAL OF SERVICE:
D.Art Xperience reserves the right to refuse service to client if we observe behavior which we deem to be a potential threat to our employees, guests or our equipment. Such behavior includes, but is not limited to, obvious intoxication, observed or suspected drug use, aggressive language or behavior, unsafe surroundings, etc. In this case, we may refuse to start a party or terminate an ongoing event.

DAMAGE/INJURY:
D.Art Xperience or any of its employees will not be responsible for any damage to property resulting from a request by the client to position the studio in a specific location. This includes both above ground and below ground property/equipment damage. Additionally, D.Art Xperience reserves the right to charge the client’s credit card for damages to the trailer or equipment resulting from the careless or willful damage of same by client’s guests. D.Art Xperience or their employees assume no responsibility for any injuries sustained on the client’s property or their designated location. All liability for damages or injuries is the sole responsibility of the client and/or host.

PICTURES:
While your party is in effect the Game Coach may be taking pictures of the party from inside the trailer. We may post these pictures on our Facebook Fan Page and/or our web site.  (No names or addresses are posted.) If you do not want our Game Coach taking these pictures or posting them on Social Media or our web site please notify us via Email prior to the party, or be sure to choose the “no Facebook photo” option when booking. This is a service we provide to our guests so they can be sure to capture their party as it happens.

TIPS:
The Game Coach is there to make sure that your group is making the most of our high-tech fun. He or she tutors, inspires and entertains. Tipping for good service is a great idea, but not required.

D.Art Xperience TRUCK/TRAILER:
When the truck pulls up, we will try to park in the most level & flat area or logical spot to accommodate your party. Sometimes, we park in your neighborhood street, so you might want to let your neighbors know (in case they may object) or let us know if you have a preferred spot for us. We might also have to block a driveway. **Please keep in mind that our Game Coach will not park anywhere that may cause a danger to persons, property or equipment. Our truck and trailer combination is very long and we will need a minimum of 60 feet of space to park. We will not park in driveways, yards or any other tight or dangerous locations. It has proven to be too dangerous to get such a large vehicle into residential driveways. We will only park on solid concrete/asphalt/gravel areas. Additionally our Game Coach will never disconnect the truck from the trailer at a party/event without prior approval nor park off of a hardened surface.

VIDEO GAME RATINGS:
D.Art Xperience will not play any “M” rated or higher game in the video game studio without a request from the client prior to the party/event or adult approval at the time of the event. If you wish to have an “M” rated game or higher at your party/event please send an contact us indicating the game(s) you prefer or let the Game Coach know as soon as you can after he/she gets there. It is also recommended that all clients e-mail us well before the event.

Booking any party with D.Art Xperience constitutes your agreement with these policies.